This article explains how to move in a tenant using a pro-rated Paid Through Date only, depending on your facility’s billing type and configuration. Understanding this functionality helps ensure accurate billing, correct payment collection, and a smooth move-in process.
Understanding Pro-Rated Move-In Payments
During the move-in process, the system calculates the initial payment based on the facility’s billing configuration. Depending on whether the facility uses First of the Month Billing or Anniversary Billing, different rules apply when selecting a pro-rated Paid Through Date.
Move-In Rules Based on Billing Type
First of the Month Billing
If the facility uses First of the Month Billing, tenants can move in using pro-rated payment only up to the end of the current month, provided the move-in date falls within the configured allowable date range. For example:
If today’s date is within days 1 to 20 of the month, you can move in using pro-rated payment only.
If today’s date is on or after the 21st of the month, the tenant must pay at least pro-rated rent plus one full month’s rent to proceed with the move-in.
This ensures that move-ins close to the end of the billing cycle still collect sufficient rent coverage.
Anniversary Billing
If the facility uses Anniversary Billing, tenants can move in using pro-rated payment, and you can select any Paid Through Date up to the 28th of the month.
This allows greater flexibility in selecting the tenant’s billing cycle while maintaining consistent rent calculations.
Understanding the 28-Day Month Rule
Please note that QuikStor uses a standardized 28-day month period for billing calculations.
Days 1 to 27 are counted as normal calendar days.
Day 28 is always treated as the last day of the month.
For months with:
28 days (e.g., February) — the 28th is the last day.
30 days — the 30th is treated as the 28th.
31 days — the 31st is treated as the 28th.
This standardization ensures consistent and predictable billing calculations across all months.
Importance of This Functionality
Ensures accurate and consistent rent calculations across different billing types.
Prevents undercharging when tenants move in near the end of the billing cycle.
Provides flexibility for facilities using Anniversary Billing.
Simplifies payment processing by standardizing date calculations.
Helps maintain predictable billing schedules and revenue tracking.